Publication Scheme

Publication Scheme

Contents of Publication Scheme

Introduction
General Information
Access to Information
Governance
Financial Resources
Corporate Planning
Procurement
Human Resources
Physical Resources
Health & Safety
Support and Equality for Disabled People
Student Administration & Support
Teaching Quality
Information Services
External and Community Relations
Government and Regulator Relations

1 Introduction

The College
The Publication Scheme
Responsibilities and Contacts
Exemptions
Archiving Policy
Copyright
Accessing information under the publication scheme
Charging Policy
Complaints
Feedback

2 General Information

This section gives general information about how to make contact with the institution. It includes information about how to complain about the institution, and how to serve formal documents on it. It is aimed at providing very general information for the public. More detailed information will be provided in other groups.

Freedom of Information Contact
Names and Addresses
Principal Officers
Contact Information
Location
Opening Hours
Academic Year Dates
Holidays
Complaints Procedures
Document Serving

3 Access to Information

This section tells people how to request information from the institution, both under the Freedom of Information (Scotland) Act and the Data Protection Act. It also covers institutional procedures for these pieces of legislation.

How to request information from the institution
Personal information requests under the Data Protection Act – staff and students
Freedom of Information policies and procedures
Data Protection policies and procedures

4 Governance

This section covers information relating to the way the institution is governed and how decisions are made. It includes information on the legal status of the institution, which individual member of staff or group within the organisation is responsible for specific functions and where they fit in the overall structure of the organisation.

In some instances information from committee minutes will be exempt from disclosure where it contains personal information, information that my substantially prejudice the commercial interests of any person or organisation, information which may endanger the physical or mental health or the safety of an individual, or information which may substantially prejudice the effective conduct of public affairs.

Legal framework
Governance structures and operational procedures
Conflict of interests policies
Institutional register of interests
Institutional structure
Major committees: membership and remits, appointment procedures, codes of conduct, calendar of meetings, minutes and papers

The above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College’s overall charging policy. Please complete the FOI information request form through the link at the top of the page.

Subsidiary Companies

There is no information on this topic because South Lanarkshire College East Kilbride either does not provide this service, or is not currently active in this area.

5 Financial Resources

This section covers information on the institution’s strategy and management of financial resources. The Finance Department provides accounting, procurement and contracting services, helping to make best use of resources and fulfilling statutory responsibilities. Information that may substantially prejudice the commercial interests of any person or organisation, personal information, or information, which would disrupt the effective conduct of public affairs, will be excluded from publication.

Annual Financial Statements
Budgetary Processes: Policies and procedures for allocations to major budgetary units
Budgets Overview: Allocations to major budgetary units
Financial Regulations: College Financial Regulations, Financial Regulations for Students’ Association, Purchasing Procedures, Expense Procedures
Insurance: Statement of insurances; Certificate of Employer’s Liability
Senior Staff Remuneration
Institutional Endowments and Investments

The above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College’s overall charging policy. Please complete the FOI information request form through the link at the top of the page.

6 Corporate Planning

This section provides information on the institution’s mission and major strategic plans. Information that may substantially prejudice the commercial interests of any person or organisation, personal information, or information that would disrupt the effective conduct of public affairs will be excluded from publication.

Vision & Mission
Strategic Plan
Operational Plan
Summary Operational Plan
Annual Report
Major institutional strategy documents (subsumed within Strategic Plan)
Student Participation and Achievement
Annual Financial Statement
Operational planning and budget allocation

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College’s overall charging policy. Please complete the FOI information request form here: FoI Request Form

7 Procurement

This section provides information about the institutions procurement policies, procedures and arrangements. In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

Procurement policies and procedures

Procurement contact:
Keith McAllister, Head of Finance
Email: keith.mcallister@slc.ac.uk

Tender documentation (EU prescribed)
Supplier contracts (EU prescribed award notices of major contracts)

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College’s overall charging policy. Please complete the FOI information request form here: FoI Request Form

8 Human Resources

This section covers information on the institution’s strategy and management of human resources, rather than information relating to individual members of staff (which is exempt from disclosure as personal information). The information available covers Personnel policies and procedures.

In some instances information will be exempt from disclosure where it contains personal information, or information that, if released, may endanger the physical or mental health or safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

Staff profile
Recruitment policies, procedures and guidelines
Employment terms & conditions
Performance management: career review
Promotion: policies, procedures, guidelines and statistics
Pensions: policies and guidelines
Disciplinary policy and procedures
Grievance policy and procedures
Race equality policy
Equal opportunities: equality and diversity policies, statements, procedures and guidelines
Employee relations: collective bargaining and consultation procedures with trades unions and professional organisations; agreements reached
Public interest disclosure
Staff development policies and procedures
Staff records policy and procedures
Staff facilities and services

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College’s overall charging policy. Please complete the FOI information request form here: FoI Request Form

9 Physical Resources

Institutions are often substantial land and property owners in their own right. Classes in this section cover information at a strategic level relating to the institution’s management of its physical resources. Information that provides specific details of the institution’s future plans to alter its estate (eg proposals to purchase additional property) may be exempt from disclosure where such disclosure would damage the institution’s commercial interests.

In some instances information will be exempt from disclosure where it is information that, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or the safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute and actionable breach of confidence.

Overview of the institution’s estate
Estate development plans
External funding
Buildings under construction
Tender documentation (EU requirements)
Estates maintenance
Estates performance indicators
Environmental policies

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College’s overall charging policy. Please complete the FOI information request form here: FoI Request Form

 

10 Health & Safety

The section covers information about the institution’s health and safety policies, procedures and record.

In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

Policies, procedures and guidelines
Annual Reports
Monitoring and reporting of H&S issues
Statistics
Support structures

Contact for Information on Health & Safety:
Craig Ferguson, Head of Facilities
Email: craig.ferguson@slc.ac.uk

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College’s overall charging policy. Please complete the FOI information request form here:FoI Request Form
11 Support and Equality for Disabled People

This section provides information about the institution’s policies, procedures, and support for disabled people, including information about accessibility of major buildings and services. In some instances, information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or the safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

Disability policies, procedures and guidelines
Support structures

Contact:
Elaine Rodger, Curriculum Manager, Learning Development
Email: elaine.rodger@slc.ac.uk

Accessibility of buildings and services icon Campus access
Strategies for improving support for disabled people
Summary statistics on support for disability

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College’s overall charging policy. Please complete the FOI information request form here: FoI Request Form

12 Student Administration and Support

This section contains information on how the institution manages the administration and progression of their students from admission to course completion, including student support services.

In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or the safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

Structure and broad content of courses: full-time courses; part-time courses; flexible learning; training solutions for business; Course approvals
Admissions policies and procedures
Widening participation policies
Fees and charges: tuition fees; payment of fees; fee collection policy; fee waiver policy
Student registration policies and procedures
Arrangements for assessments and examinations: assessment appeals procedures; examination timetables; examination appeals procedures
Progression: regulations governing access to courses; re-sit examinations; changes of programme
Support for learning services: learner development and support; personal development advice; services for students with additional support needs
Student liaison: structure and functioning of staff / student consultative committees
Careers services
Student records
Student discipline
Graduation arrangements
Student complaints
Relationship with Student Association: SA elections; SA constitution; SA financial regulations; SA office bearers

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College’s overall charging policy. Please complete the FOI information request form here: FoI Request Form

Sports and recreational facilities
Student accommodation

There is no information on these topics because South Lanarkshire College East Kilbride either does not provide this service, or is not currently active in this area.

The College offers a referral service to an outside agency for the support services below.

Chaplaincy services
Health services

13 Teaching Quality

This section contains information regarding the management of teaching quality in the institution including mechanisms for reviewing and ensuring the quality of teaching provided.

In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or the safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

Programme approval and monitoring arrangements: programme specifications; statement of roles and responsibilities for programme approval and review; key outcomes of programme approval and review processes
Institutional internal reviews of quality and standards
Professional accreditation of courses by external bodies
External accreditation, audit and review reports: HMIe, SQA, IiP, ACS/BPEC, IoC, BCS, ILM, etc
Validation
Quality assurance assessments of the institution’s provision

The above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College’s overall charging policy. Please complete the FOI information request form here: FoI Request Form

14 Information Services

This section covers those functions within the institution that provide access to information to the student body and both academic and administrative staff. These include libraries, computing services and information support services.

Such functions may be managed separately from each other, or in various combinations. These services routinely explain their facilities (and the conditions of their use) to students, staff and the public and it is this type of information that is included here.

In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or the safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

Library and Learning Centre (computing facilities)
Computing facilities: conditions of use

Other information facilities contact:
Linda Young, Head of Information Systems & Services
Email: linda.young@slc.ac.uk

Major strategy documents

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College’s overall charging policy. Please complete the FOI information request form here:FoI Request Form

15 External and Community Relations

This section covers information relating to the institution’s relationship with its external environment. these include how it manages its relationship with the local community and how it retains contact with its former staff and students.

By virtue of its nature most institutions will probably find that the majority of these classes are already made available to the public by some means.

In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the interests of any person or organisation.

Alumni arrangements, organisations and services

There is no information on this topic because South Lanarkshire College either does not provide this service, or is not currently active in this area.

Community relations: facilities and services; community courses
Public relations: press releases; website – news and events pages; newsletters

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College’s overall charging policy. Please complete the FOI information request form here: FoI Request Form

Development activities: institutional fundraising objectives

There is no information on this topic because South Lanarkshire College either does not provide this service, or is not currently active in this area.

16 Government and Regulator Relations

This section covers information the institution provides to government and external regulators. By virtue of its nature most institutions will probably find that the majority of these classes are already made available to the public by some means.

Members of the public are also likely to find the same or related information is available from the external partners the institution has links with.

Funding body statistical reports and returns
HMIE reports
Other statutory reports: annual accounts
Information on student admission, progression, completion